Minutes
Record or upload meeting audio, generate AI-assisted minutes, and control who sees them.
Minutes Documents
Most boards finish minutes in a word processor. The Minutes Documents section sits at the very top of the Minutes tab: use Add Public File or Add Board-Only File to attach the finished minutes.
Capturing Audio
Further down the Minutes tab you can type minutes directly, and there are two ways to get audio into the system:
- Record in browser — start a recording directly from the meeting page during the meeting.
- Upload a file — upload an existing recording in a common audio format.
Pasting a link to a streaming site is not supported. Upload the file or record in the browser.
AI-Assisted Minutes
Once audio is attached, Agenda Beacon can transcribe it and draft minutes. The draft is aligned to your agenda structure and uses your attendance records to resolve who is speaking where possible.
- Attach or record audio on the Minutes tab.
- Start transcription and summarization.
- Review the draft, edit anything that needs correcting, and save.
AI output is a first draft, not an official record. Always review before publishing or presenting for approval.
Visibility And Attachments
Minutes have their own visibility toggle, separate from the agenda. Draft minutes can stay internal until the board approves them, then be published to the public portal.
You can also attach files to minutes — signed copies, exhibits, or supporting documents. Non-public attachments are served only through secure, time-limited links.
Minutes are never included in printed agendas. Print them separately.